How I Got a $1 Million Dollar Grant in Assisted Living

$1 million dollar grant assisted living funding assisted living grants funding for assisted living grant proposal grant reporting grant writing template reimbursement model May 27, 2025

Getting grants for your assisted living facility is not an easy process and, but it’s possible! In this blog, I’ll break down exactly how I secured a $1 million grant, and how you can use the same strategies to fund your facility.

Let’s dive in! 🚀

Check out this video, too;

Why Grants Are Game-Changers for Your Facility

Grants are one of the ways you can get funding for your assisted living business. They're hard to find, but they have some great advantaged too, including that they don’t have to be repaid, and they can help you with everything from expansion to new technology.

But how do you actually get one?

Let’s walk through the process.

Step 1: Find Grant Opportunities

The first step in securing a grant is finding one that fits your business.
Here’s how I do it:
🔍 Grant Search Platforms: I use websites like Grant Gopher or Grants.gov to find opportunities.
💡 Tip: Search for “Assisted Living” or related terms to find specific grants that align with your business.

Once you find a grant, carefully read the description. Does it match what you need for your facility? For example, some grants are for building improvements, while others may focus on digitization or job creation.

If it aligns with your needs and your business, move on to the next step: applying!

Step 2: Write a Strong Grant Proposal

Your grant proposal needs to be clear, professional, and persuasive. Luckily, I’ve got a resource to help with that:

📌 Grant Writing Template: Use this template to guide you through the process.

When writing your proposal, make sure to address:
✅ Why You Need the Grant – Clearly state your goals and how the funds will help.
✅ How You’ll Use the Money – Be specific about what you’ll spend the funds on, whether it’s staff, equipment, or facility improvements.
✅ Impact – Demonstrate how this grant will benefit your facility, your residents, and your community.

Step 3: Submit Your Proposal and Follow Up

Once you’ve written your proposal, it’s time to submit it!

Many grants have specific deadlines and instructions, so make sure you follow those carefully. Most grant opportunities will also tell you how they review applications (e.g., annually, monthly, or whenever they receive submissions).

💡Pro Tip: After you submit your grant application, stay on top of communication. Follow up to check the status of your application, and be ready to provide any additional information if needed.

Step 4: Understand the Reimbursement Process

One important thing to know about many grants is that they don’t just hand you the money upfront. Most grants work on a reimbursement model, which means you’ll likely have to pay for the services/items up front and then provide an invoice for reimbursement before you get reimbursed.

For example, with my $1 million grant, I had to provide regular updates, including:
💡 Monthly Reports – I submitted monthly updates showing how the funds were being used.
💡 Quarterly Reports – I had to report quarterly updates on the grant, detailing how the funds were used and the progress we were making with the new items we'd received through the grant.

This is a good thing! It keeps you accountable and helps make sure you’re spending the funds properly.

Step 5: Document Everything for Compliance

Grant funding comes with compliance requirements. The key here is documentation.
💡 Tip: Keep a record of all your receipts, contracts, and reports. This will help you stay organized and avoid any issues if your grant is audited.

Documenting every step you take ensures that you can easily demonstrate how you used the funds and helps you stay on track with your goals.

Step 6: End-of-Grant Reporting

Once your grant period ends, you’ll need to submit a final report. This is where you’ll showcase the impact of the grant.

🔍 What They Want to Know:

✅ How You Used the Funds – Provide a breakdown of how the money was spent.
✅ The Impact – Show how the grant helped your business and residents. For example, did you create new jobs? Were you able to improve care for your residents?

Grant organizations want to see the difference their funding made, and your report will help you show them the value.

Step 7: Stay Compliant and Continue Reporting

Once the grant is complete, it’s not over! Staying compliant is crucial if you want to apply for future grants. Keep records of how you used the funds and continue following up as necessary.

Next Steps: Take Action Today!

💡 Ready to start your own journey with grants?
✅ Step 1: Search for grants on Grant Gopher or Grants.gov.
✅ Step 2: Check out the Assisted Living Launchpad Bundle for help finding and managing your grant.
✅ Step 3: Stay organized and document everything—this will make your grant journey smoother!

Interested in learning more?
💡 Download the Grant Writing Template to get a head start on your grant proposal!
💡 Consider applying to our Mastermind Program to get expert guidance every step of the way.

Got questions? Drop them in the comments below! ⬇️

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